Job Details

Accounting and Travel Specialist: Department of History - UTK

Position Number: 6580054
Location: Chattanooga, TN
Position Type: Business - Accounting

Accounting and Travel Specialist: Department of History - UTK
Knoxville, TN, United States

Job Identification: 5152
Job Category: Financial
Posting Date: 09/18/2025
Job Schedule: Full Time
Locations: 916 Volunteer Boulevard, Knoxville, TN, 37996, US (On-site)

Job Description
The position works closely with the Business Manager to provide financial and travel support to the History Department. This position provides full-service accounting services by submitting financial transactions, processing reimbursements, honorariums, and deposits, reconciling ledger entries and providing necessary reports while ensuring compliance with University policies. This position will provide departmental assistance to include establishing travel arrangements, entering travel request, arranging direct billed travel, entering expense receipts for traveler's reimbursement, etc. and may negotiate with travel providers. Additionally, this position will provide policy interpretation and have strong knowledge of travel related State and Federal Regulations and UT Fiscal Policy.

Responsibilities
Accounting

Responsible for Accounts Payable (vendor creation, payment of invoices)
Makes purchases on Procurement Card, ensuring that p-card purchases are allowable and compliant with fiscal policy
Reconciles p-card purchase receipts with monthly statements and responds to audit requests
Inputs accounting transactions and ensures that they comply with fiscal policy and that they are appropriately classified
Ensures that supporting documentation for transactions is attached to financial transactions
Responsible for financial entries for scholarship/fellowship and other gift accounts
Prepares deposits
Purchaser for the department - Orders office supplies, books, technology, faculty services and memberships, etc.
Enters, processes and records direct-bill invoices, pays honorariums to guests of the department
Responsible for originating and following-up on correspondence regarding financial issues
Prepares accounting and financial reports providing interpretation of the data
Assists with preparation of the annual budgets and processing necessary changes
Provides guidance to faculty, staff, and students in matters related to compliance with the University fiscal policy

Travel Specialist

Reporting and assisting department with travel reconciliations and training
Assist with travel plans by coordinating with travelers to arrange trip details such as securing airline tickets, transportation and hotel reservations
Process guest traveler requests
Ensure timely processing of requests and provide status updates to travelers
Enter expense receipts for traveler's reimbursement
Request missing information from travelers so that reimbursements can be efficiently processed

Travel Management

Manage last minute travel changes due to weather, hotel over bookings, plane or bus cancellations, or other crises as needed
Collaborate with departments, vendors, internal and external travelers to ensure the most effective program is maintained
Research, make recommendations, and provide detailed travel information to travelers
Participate in procurement of travel-related vendors at the campus level
Ensure compliance with University policy and address any non-compliance matters with the traveler to work to find a resolution that appropriately reimburses the traveler and complies with University policy

Travel Operations

Establish departmental processes for travel management; establish best practices related to travel by determining how non-standard travel requests will be handled and considered and providing guidance based on the established practices.
Responsible for ensuring appropriate accounts are applied in processing departmental travel requests and reimbursements verifying that travel charges are allowable prior to submitting expenses
Subject matter expert for travel related matters, including policy interpretation, acting as a resource to department and advising on questions related to policy and best practices for travel management

Qualifications
Required Qualifications

Education: High School Diploma with a minimum of 3 years of accounting/financial and travel experience.

Knowledge, Skills, Abilities:

Experience in processing financial and travel transactions
Strong customer service skills, attention to detail and time management
Excellent interpersonal, communication and writing skills
Experience in managing travel
Skilled in Microsoft Office
Ability to multi-task
Ability to work well with others
Ability to learn new skills and software, as needed

Preferred Qualifications

Education: Associates Degree with a minimum of 2 years of accounting/financial and travel experience.

Experience: Higher education

Knowledge, Skills, Abilities:

Knowledge of UT travel policies and guidelines

Work Location: Onsite at the University of TN, Knoxville

Compensation and Benefits

UT market range: 06
Anticipated hiring range: $42,000 - $47,000 DOE&Q
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions: For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references. Screening of applicants will begin immediately and will continue until the position has been filled.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/5152/?mode=location