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California State University, San Bernardino

Accounting Technician II - Travel Technician, Accounts Payable Office
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Position Number: 4597379
Location: San Bernardino, CA
Position Type: Business and Financial Management

Accounting Technician II - Travel Technician, Accounts Payable Office
California State University, San Bernardino

Job No: 531555
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Finance/Accounting, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Job Summary:

The Accounting Technician II - Travel Technician will audit expense reports and ProCard transactions for appropriateness of payment; obtaining payment approvals, data entry, matching, accrual of use taxes when appropriate, interpretation and application of travel policies and procedures, problem solving and heavy customer service contact. Provide training of staff and faculty, presenting to groups, in-person training and development of the Concur application.

Responsibilities include, but are not limited to:

Assist travelers in completing their business travel requests (approval to travel) in Concur.
Review and process Expense Report Forms submitted directly for reimbursement. Provide guidance and assistance in addressing issues related to policy violations.
Effectively assist with administering the Travel Program and adherence to Travel Policy.
Provide excellent customer service, while following CSUSB protocols, policies and procedures.
Assist with maintaining current users/accounts and set-up new users/accounts in multiple systems.
Assist with processing corporate card statements and ensure policy and procedures have been followed. Investigate and resolve card issues including potential fraud, abuse and misuse.
Follow all travel policies and ICSUAM regulations.
Audit and reconcile P-card (credit card) transactions.
Review reporting to determine correct sales/use tax accrual.
Provide feedback to Procurement for cardholder violations and missing receipts or supporting documentation.
Submit supplier requests to the designee for vendor changes or adds.
Generate expense payment runs and audit payment files as necessary.
Print, seal and distribute check payments accordingly.
Generate expense payment runs and audit payment files as necessary.
Print, seal and distribute check payments accordingly.
Complete vendor account reconciliations and statement review timely to avoid payment delays.
Handles accruals at year-end closing.
Concur application administration, application development.
Open mail, file documents, scan invoices, archive, and other administrative tasks as required.

Other duties as assigned

Minimum Qualifications: Required Education and Experience

Experience: Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.

Required Qualifications

Must be able to apply accounting procedures and practices to the analysis of basic accounting problems.
Analyze and interpret accounting data.
Apply problem solving techniques in finding solutions to basic accounting problems.
Understand and apply applicable rules, regulations, policies, and procedures.
Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid;
Work independently and make sound decisions and recommendations regarding accounting activities.
Knowledge of at least one segment of the corporate travel industry (air, hotel, expense reporting, etc.).
Intermediate experience with MS Excel.
A courteous, professional demeanor and excellent customer service skills.

Preferred Qualifications

Bachelor's degree in accounting, business or a related travel field
Effective oral and written communication skills
Microsoft Windows Office experience including Word, Excel, and Outlook email software
1 to 3 or years of direct experience with Expense Reimbursement processing for a medium to large organization
Experience with Concur or another travel management system
P-Card reconciliation experience
Previous experience in higher education
2 to 3 years previous accounts payable, general accounting or business travel experience preferred
An understanding of general accounting concepts
Experienced with a document imaging system and ERP system (accounts payable module)

Compensation and Benefits:

Anticipated Hiring Range: $3,512 - $3,900 per month

Classification Salary Range: $3,512 - $5,830 per month

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Temporary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is September 27, 2023.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

To view full description and to apply, visit: https://www.csusb.edu