Job Details

This ad is expired.

Administrative Coordinator, Hospitality Services

Position Number: 4558272
Location: Kennesaw, GA
Position Type: Business - Hotel & Restaurant Management

Administrative Coordinator, Hospitality Services

Job ID: 263119
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Find your wings at KSU!

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:

1. Coordinates special project timelines and agendas for University Dining and internal/external partners

2. Assists with internal reporting to University Dining leadership by gathering data related to management goals in retail and dining hall locations

3. Produces requested information by transcribing, formatting, inputting, editing, copying, and transmitting text, data and graphics

4. Maintains records management through correspondence as well as through utilization of internal University Dining data management resources.

5. Requests data and reporting from internal and external campus partners relating to business operational needs of University Dining

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of University Dining databases including GrubHub One Source, Transact as well as other external reporting databases for franchises/vendors used in daily University Dining operations

Job Summary

Provides administrative and operational support to department leadership. Communicates with external vendors and campus stakeholders, completes some customer service tasks and facilitates purchasing processes. Performs common office tasks, such as facilitating business processes, assisting with business correspondence, taking minutes in meetings, and maintaining digital and paper filing systems. Responsible for submitting and reviewing purchase requisitions. May support multiple leaders, departments, teams and/or units as assigned or requested.

Responsibilities

KEY RESPONSIBILITIES:

1. Provides advanced administrative support and serves as the point of contact for assigned department leadership

2. Performs high level administrative duties in support of division

3. Researches and submits purchasing requests via multiple methods including ePro, OwlPay, and Purchasing Card (Pcard) to acquire equipment, supplies, and services for the division and campus wide usage

4. Works with internal and external customers to facilitate requests to advertise on departmental assets in accordance with the University Advertising Policy

5. Assists in resolving billing issues associated with open purchase orders and confers with university departments regarding requirements, specifications and deliveries

6. Serves as primary scheduling contact with the campus and external community with an understanding of how to manage conflicting priorities

7. Assists with coordinating and scheduling meetings and events

8. Coordinates the signature and redistribution of documents as needed

9. Coordinates researches and collects data as requested

Required Qualifications

Educational Requirements
Associate degree from an accredited institution of higher education or an equivalent combination of relevant education and/or experience

Required Experience
Four (4) years of related administrative experience

Preferred Qualifications

Preferred Experience
Previous experience in higher education
Experience providing administrative support for large teams
Experience providing administrative support to department leadership/executives
Experience with complex and large purchasing orders

Proposed Salary

The salary range for this position is $41,000 to $49,000 based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits

Knowledge, Skills, & Abilities

ABILITIES
Able to respond to vendor/supplier inquiries and/or questions in a courteous and informative manner
Able to utilize standard office equipment and multi-line telephone system
Able to adapt to quickly changing circumstances
Able to take initiative and be a self-starter
Able to build relationships and coordinate with internal staff at all levels in a positive and productive manner
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge of basic accounting, data and administrative management practices and procedures

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Possesses a strong personal code of ethics including the ability to maintain confidentiality
Strong attention to detail and follow-up skills
Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 202, eeo@kennesaw.edu, or by making a report at the following website: https://diversity-kennesaw-advocategme.symplicity.com/public_report/index.php/pid734945.

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel.

Background Check

Credit Report
Standard Enhanced + Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=263119&PostingSeq=1