Job Details

Accounting Specialist-Retail, Hospitality and Tourism Management- UTK

Position Number: 6474906
Location: Chattanooga, TN
Position Type: Business - Accounting

Accounting Specialist-Retail, Hospitality and Tourism Management- UTK
United States

Job Identification: 4612
Job Category: Financial
Posting Date: 08/15/2025
Job Schedule: Full Time
Locations: 1215 Cumberland Avenue, Knoxville, TN, 37996, US

Job Description
This position supports the Department of Retail, Hospitality, and Tourism Management by assisting the Business Manager with fiscal operations, data management, and administrative tasks. It provides advanced support to departmental leadership and staff, ensures compliance with university policies, and serves as a point of contact for fiscal and operational inquiries.

Responsibilities
Financial Responsibilities

Post accounting transactions in Dash for:
- Regular and contract invoices
- Purchase orders
- Honorarium/consultant payments
- Petty cash reimbursements
- Internal transfer vouchers
Process journal entries in Dash for the UT Creamery
Reconcile monthly financial ledgers for assigned accounts, including:
- State appropriate accounts
- Start-up and seed accounts
- Endowed and non-endowed gift accounts
- Income and research accounts
Manage new vendor creation and enter requisitions
Assist Business Manager with:
- Payroll reconciliation
- Post-award management and compliance
Interpret financial data to prepare reports with estimates, projections, and spending recommendations
Initiate and create asset records for equipment inventory
Prepare and submit facilities and equipment inventory
Manage gift card inventory and provide compliance reports to Business Manager
Assist in preparation of the annual fiscal year budget
Maintain and monitor the travel budget
Procure office supplies and memberships using a procurement card

Travel Coordination

Create and submit travel requests and travel expense reports
Implement departmental travel procedures and submit college travel funding requests
Coordinate travel for guest travelers (e.g., search candidates, guest speakers)
Process travel reports to ensure reimbursements are completed
Assist faculty, staff, and students with travel policies, procedures, and forms
Research cost-effective airline tickets and hotels for department head and guests

Academic Program Administrative Support

All Programs (Doctoral, Master's, Bachelor's)

Support data collection, maintenance, and reporting for:
- Program assessment
- Alumni relations
Enter timetable information in Banner each semester
Coordinate classroom assignments and communicate timetable changes with registrar

Master's Program

Provide administrative and clerical support to the Program Director
Assist students with enrollment and registration questions in conjunction with One Stop

HTM Undergraduate Program (Accreditation-Related)

Coordinate compliance and reporting for ACPHA accreditation learning outcomes
Send follow-up surveys to alumni employers and sites
Gather and summarize survey data
Assist in data collection, reporting, and filing for accreditation purposes

Alumni Record Keeping & Fundraising

Contact alumni to update contact information
Support annual fundraiser event by:
- Handling communications (emails, calls, follow-ups)
- Supporting auction checkout process
- Assisting with event setup and takedown
- Maintaining attendee and donor list

Operational Administration

Greet guests and maintain a welcoming office environment
Maintain the department head's calendar
Record and submit faculty meeting minutes
Assist Advising Coordinators with administrative tasks
Support faculty, staff, and search committees with meeting and space coordination
Assist with facility-related projects and ensure office cleanliness and organization
Support onboarding of new faculty, graduate assistants/associates, and staff
Perform other administrative duties as assigned
Submit building work order requests as needed

Qualifications
Required Qualifications

At least two years of office experience in a position that requires accounting skills.

Knowledge and mastery of standard accounting principles (GAAP)

Proficiency with common office and database software

Effective organizational, prioritization, and problem-solving skills

Strong written and verbal communication skills, and ability to communicate with multiple audiences

Ability to work independently and as a team player

Ability to adapt to changes that might occur in the office environment, and be able to work with deadlines

Ability to expand knowledge in needed areas such as learning new software programs

Proficient with spreadsheets and ability to compile data and generate reports

Ability to take initiative

Preferred Qualifications

At least one year of experience with Banner and Dash systems.

Work Location

Location: Knoxville, TN 1215 W. Cumberland Avenue, 110 Jessie Harris Building 37996

Compensation and Benefits

UT market range: MR: 06

Anticipated hiring range: MR: 06
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, please complete application in full and submit all below requested materials

Resume
Cover Letter
List of 3 Professional References

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/4612/?mode=location